Procurement

Manage suppliers, raise purchase orders, and record goods received against inventory.

Procurement covers everything from vendor management to stock delivery. Raise a Purchase Order, send it to the supplier, then record a Goods Receipt Note (GRN) when stock arrives — inventory updates automatically.

Suppliers

Go to Procurement → Suppliers to maintain your vendor directory.

Field	Description
Supplier Name	Company or vendor name
Contact Person	Primary point of contact
Phone / Email	Used for PO delivery and follow-ups
Payment Terms	Cash
Notes	Internal notes about this supplier

Purchase Orders (POs)

1
Go to Procurement → Purchase Orders
Click New PO and select a supplier.
2
Add line items
Select ingredients from inventory, enter quantities and agreed unit prices.
3
Submit for approval
Managers can approve POs; Admins approve automatically. The PO status changes to Approved.
4
Send to supplier
Download or email the PO directly from the system.

PO approval is role-based — branch managers can raise POs but may require Admin sign-off depending on your permissions configuration.

Goods Receipt Notes (GRNs)

When stock arrives, record a GRN against the original PO to update inventory quantities.

1
Go to Procurement → GRNs
Click New GRN and link it to the relevant PO.
2
Enter received quantities
Record what was actually received — partial deliveries are supported.
3
Confirm
Inventory for the receiving branch is updated immediately with the received quantities.

GRN quantities are compared against PO quantities automatically — any variance is flagged so you can follow up with the supplier.

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