Inventory Management
Real-time stock tracking, low-stock alerts, recipe linking, and procurement — all automated.
TTT POS inventory tracks your stock automatically. Every confirmed sale deducts the right quantities — so you always know what you have before things run out.
Inventory item types
| Type | Description | Examples |
|---|---|---|
| Ingredient | Raw material used in recipes — deducts on every sale | Coffee beans, milk, flour, oil |
| Service Item | Finished product tracked as a unit — sold as-is | Bottled water, packaged cakes, canned drinks |
Adding inventory items
| Field | Description |
|---|---|
| Name | e.g. Arabica Coffee Beans |
| Category | Group related ingredients for easier inventory management |
| Base Unit | The unit used internally for stock tracking (e.g. g, ml, unit) |
| Purchase Unit | The unit you buy in from suppliers (e.g. kg, litre, pack) |
| Unit Conversion | How many base units make up one purchase unit (e.g. 1 kg = 1000 g) |
To add inventory in bulk, download the export template from
Inventory → Export Template, fill in your items, and upload the file — your inventory will be populated automatically.Recipes
Recipes link menu items to the ingredients they consume. On every confirmed sale, TTT POS deducts the recipe quantities from inventory automatically.
Example recipe — Cappuccino (Medium)
| Ingredient | Quantity | Unit |
|---|---|---|
| Arabica Coffee Beans | 18 | g |
| Full Cream Milk | 180 | ml |
| Paper Cup (Medium) | 1 | unit |
If your item has Variations, create a separate recipe per variation so a Large deducts more milk than a Small.
Procurement (Growth & Enterprise)
Suppliers
Maintain a directory of ingredient suppliers with contact details and payment terms.
Purchase Orders
Create POs for stock you intend to order from a supplier.
Goods Received Notes
Record stock received against a PO — automatically updates inventory quantities.
Cost Tracking
Recipe-linked cost calculations keep your margin data accurate automatically.
Questions? We're here to help.Contact support →